Controller

Collaborative Labeling and Appliance Standards Program (CLASP)
Closing Date: 
Wed, 02/28/2018

Job Description

CLASP seeks a highly collaborative and motivated accounting professional to help build, maintain and oversee the organizations global accounting operations. 

At CLASP, ensuring a rigorous and principled accounting system is critical to our organizational success.

As Controller, you will be a key member of the global finance team. Reporting to the Chief Operating Officer, you will be responsible for the following:

Management

  • Designing, maintaining, and implementing financial/operational policies and procedures to ensure internal controls, safeguarding of assets, regulatory compliance, and the reliability of financial statements and reports
  • Managing outsourced functions, such as staff benefits and payroll
  • Overseeing the day-to-day operations of CLASP’s accounting function, including thinking proactively about how to design processes which supports CLASP’s global goals and objectives
  • Working collaboratively with project managers to determine the factors of cost variances as well as control changes to the project budget, and escalating significant discrepancies and issues to management.
  • Working with team members to verify and support project budget development.   
Transactions
  • Overseeing the processing of CLASP’s financial transactions, including payroll, accounts payable, accounts receivable, and month-end and year-end closings
  • Ensuring that accounts payable are paid in a timely manner
  • Ensuring that accounts receivable are collected promptly
  • Processing payroll in a timely manner
  • Ensuring that periodic bank reconciliations are completed
  • Maintaining the chart of accounts
  • Maintaining an orderly accounting filing system
  • Maintaining a system of controls over accounting transactions and budgets designed to
  • mitigate risk
  • Analyzing and reconciling balance sheet accounts on a monthly basis
  • Performing labor cost distributions/allocations with an enterprise resourcing planning (ERP) system
  • Ensuring that foreign exchange rates are accurately captured and reconciled on a transactional basis. Contributing to the development and implementation of Indirect Cost Allocation methodologies.

Reporting

  • Preparing and issuing timely internal program and project financial statements
  • Preparing and submitting periodic donor-specific  financial statements and reports, such as quarterly SF-425 for USG funded projects.
  • Coordinating the preparation of CLASP’s financials to the board of directors
  • Calculating variances from the budget and reporting significant issues to management
  • Developing a system for preparing and evaluating cost reports across the organization
  • Conducting additional financial analyses as needed
  • Contributing to the negotiation of the annual NICRA (Negotiated Indirect Cost Rate Agreements
Compliance
  • Coordinating the provision of information to external auditors for the annual audit and Form 990 as well as ensuring that reported results comply with generally accepted accounting principles or international financial reporting standards
  • Complying with local, state, and federal government reporting requirements and tax filings, including overseeing compliance with non-US governments, in coordination with local experts.
  • Conducting Internal Audit as requested.​

Here’s what you might have tackled in the last week:

  • Worked with the COO to prepare a quarterly financial report for submission to a CLASP funder.
  • Completed last month’s close and prepared an internal report for review with the COO and project managers
  • Worked with the COO and Operations Associate to reconcile a travel advance taken by a staff member for a field visit.
  • Contacted CLASP’s third party payroll provider to resolve a system miscalculation of staff payment from the previous pay period.
  • Designed a presentation for an upcoming CLASP board meeting reporting on year to date projected versus actual spending, as well as planning for the subsequent year.
  • Based on feedback collected from operations and program staff, prepared the first draft of a new organization-wide accounting policies and procedures manual for review by the COO.

About You/Must Haves for the Position

  • Career focus on accounting: You bring 5 or more years’ experience in accounting to the position – from jobs, coursework, research, or internships. You have prior experience leading internal reporting, payment processes, and managing organizational accounts.
  • You hold a Bachelor’s degree in accounting or a similar field, and are excited to use your skills to help advance energy efficiency around the world.
  • Ease with technology: You’re a technophile, and when given the opportunity to work with a new program or application, you quickly become fluent. You are able to navigate and use Exel and accounting applications (e.g. Intacct) with ease.
  • Detail-orientation and precision: You genuinely enjoy completing detail-oriented tasks. You are dedicated to letting no ball drop, and deftly juggle multiple tasks. As a basic practice, you check and double check your work to ensure it is free of errors, and feel a sense of deep satisfaction upon successful completion of every task you tackle.
  • Efficiency and organization: You’re highly organized and manage complex processes confidently and efficiently. You know how to work with input from a variety of stakeholders while maintaining control, scope, and timeliness. You always nail deadlines.
  • Resourceful problem-solving skills: You know how to find answers and can figure out how to solve problems when they arise. You possess the personal initiative needed to improve processes without prompting.
  • You feel comfortable working independently.
  • Sound judgment and integrity: You are well-regarded for your judgment and are known for making reasoned, well-thought out decisions, even in the face of limited or conflicting information. Your ability to manage and respond appropriately to sensitive information has earned you a reputation as a trustworthy colleague/peer. You understand that historical context is necessary when investigating historical accounting records and GL detail, which can often be nuanced and esoteric
  • Mission orientation and drive: It’s in your nature to work diligently on a problem until you’ve seen the solution through to your complete satisfaction. You’re deeply committed to CLASP’s mission and driven to make an impact.
  • Growth mindset: You’re always seeking to better yourself and your work, and you will push yourself to the peak of performance to help fulfill our mission. In service of that growth, you welcome and delight in feedback from supervisors, peers, and anyone else.

Job Details

Salary is commensurate with experience. We are an equal opportunity employer.


About the Organization

Our mission is to improve the environmental and energy performance of the appliances and related systems we use every day, lessening their impacts on people and the world around us. CLASP develops, shares and implements transformative policy and market solutions in collaboration with global experts and local stakeholders.

CLASP is an evolving, international, non-profit organization with offices, programs and projects around the world. We’re mission-driven and culturally diverse. See our Team Page to learn more about our organization.

CLASP is the leading international resource and voice for improved energy efficiency in commonly used appliances, lighting, and equipment. CLASP’s programs and activities range from local to regional to global, helping decision makers determine and implement the most appropriate and cost-effective appliance solutions and convening global decision-makers to catalyze transformative action.  Since 1999, we have worked in over 50 economies. Learn more about our programs.