Program Associate, Expense-Funded Retrofits

The Department of Citywide Administrative Services’ (“DCAS”) Division of Energy Management (“DEM”)
Closing Date: 
Tue, 12/31/2019

The Department of Citywide Administrative Services’ (“DCAS”) Division of Energy Management (“DEM”) serves as the hub for energy management for City government operations. Today, we develop the City’s annual Heat, Light, and Power Budget; manage the City’s electricity, natural gas, and steam accounts; help our agency partners identify and pursue energy-saving opportunities at their buildings; do energy efficiency and clean power generation projects across the City’s portfolio; and implement operations and maintenance (O&M) best practices.

DEM is tasked with leading the City’s efforts to reduce greenhouse gas emissions (“GHG”) by 80 percent by 2050 from a 2005 baseline (“80 x 50”). The City also has set a near-term goal to reduce GHG emissions from City government operations 40 percent by 2025 and 50 percent by 2030 from a Fiscal Year 2006 baseline. To meet these goals, DEM is committed to collaborating very closely with our agency partners to help them achieve major emissions reductions in their buildings. We are actively working to provide them with the energy efficiency and clean energy project funding, project delivery vehicles, technical expertise, staff resources, strategic planning support, and data analytics that they need to succeed.

Job Description
DCAS’ Division of Energy Management (“DEM”) seeks to hire a Program Associate, Expense-Funded Retrofits to serve within our Operations Unit. DEM’s Operations Unit is responsible for overseeing the development and delivery of energy efficiency and clean energy projects across the City’s portfolio to meet the City’s energy and emissions reduction goals, including 40x25, 50x30, and 80x50.

The Program Associate, Expense-Funded Retrofits will support the delivery of DEM’s Expenses for Conservation and Efficiency Leadership (“ExCEL”) Program. DEM launched the ExCEL Program to provide expense funding for agency-identified and agency-implemented energy efficiency projects that reduce emissions and deliver energy usage reductions, cost savings, and other benefits. Through the ExCEL Program, agencies can apply for competitive expense funding for maintenance and repair projects; energy-related studies, such as energy master plans, audits, and feasibility studies; diagnostic tool and equipment purchases; specialized training for facility personnel; and outreach resources to promote energy sustainability and change facility user behaviors.

The Program Associate will report to the Program Manager, Expense-Funded Retrofits. Overall, the person will perform project- and program-level data analysis to ensure that individual projects and the overall ExCEL Program are meeting performance expectations and identify areas for strategic improvement. Specifically, the Program Associate will be charged with the following:

• Gathering and synthesizing program data and producing program management reports: Collects project data from multiple sources, including agency and DEM energy staff, agency and DEM budget staff, and third-party consultants and contractors. Acquires, cleans, and integrates this data and uses it to create effective program management reports. Works closely with agencies to identify and resolve any data anomalies.

• Performing program-level budget and schedule analysis: Helps track overall project delivery progress. Uses data to identify projects that are experiencing delivery challenges (e.g., issues that may cause them to not be registered on time, delivered on time, delivered on budget, or delivered in accordance with scope, among other factors).

• Performing project-level analysis to evaluate project delivery success: Compares expected project outcomes to actual project outcomes. Identifies the areas in which individual projects achieved success, vs. experienced challenges. Reviews measurement and verification findings related to energy savings and avoided emissions.

• Contributing to program strategy development: Performs analysis to build the cost-benefits case for expense-funded energy projects. Helps define citywide best practices for the selection and implementation of expense-funded retrofit and operations and maintenance measures.

• Recommending program improvements: Makes program-level recommendations based on data trends, including, but not limited to, program process improvements and guidance on future funding allocations.

• Providing overall support to the ExCEL Program Team

Preferred Skills and Experience
The ideal candidate will bring the following skills and experience to this position:
• Degree in facilities management, mechanical engineering, or a related field.
• Knowledge of energy-efficient building technologies.
• Understanding of energy usage, energy cost savings, and avoided emissions calculation methodologies.
• Knowledge of the City’s expense project delivery processes and local laws governing agency sustainability efforts.
• Familiarity with project management controls.
• Extensive experience with data analysis.
• Proficient computer skills, including strong knowledge of Excel.
• Capacity to operate as a strategic thinker.
• Strong written and verbal communication skills.
• High level of productivity: able to meet and even exceed deadlines and handle multiple responsibilities simultaneously.

Minimum Required Qualifications
1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Please go to search for Job ID# 417158